Sep 282008
 

This is a nice tip to keep track of the Birthdays and Anniversaries of people you personally know so you never miss to wish them on their special days. Outlook contacts can store Birthday and Anniversary information as personal information. When you add the Birthday or Anniversary of a person, it will automatically add an All day event into your calendar showing the event as an all day event by displaying on the top of the days calendar entry and marks it as “Free”. What more, as always you can set reminders on the entry as with any other Calendar entry.


So let’s see it in action. Open outlook and click Contacts tab in the leftpane, edit an already existing personal contact or add a new contact. After entering the relevant details like Phone email etc, click Details tab. Here enter the Birthday and/or Anniversary dates in here and save the contact.
Outlook contact
Birthday entry under details tab

Now, click the Calendar tab and navigate to the day of this Birthday or Anniversary and you should see the calendat entry automatically created!!!

Automatic calendar entry

Simple but very useful tip for us people living in the world of internet and email!

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  24 Responses to “Add Birthday and anniversary calendar events automatically in Outlook 2007”

  1. Thnx Buddy it was really helpful information.

  2. Hi.
    How could I avoid this? I do not want that the appointment is created.
    thx in advance

  3. I tried entering a birthday for a contact, and it did not enter the reminder in my calendar. Is there some option I need to turn on or off to create the reminder?

    I am using Outlook 2007 on a Windows XP machine.

  4. Hi. Is there a way to force Contacts to add the dates to calendar? I accidentally deleted some dates from calendar and need to repopulate them from Contacts.

    Thanks very much!

  5. This post is not a Tip, but rather a ‘Bug report’.
    I can not turn off these ‘automatic birthday reminders’ and there is no fast way to clean my Calendar from these ‘Outlook spam’ reminders (I have hundreds of them!)
    :-(

    Is anywhere a remedy for this bug (for Outlook 2007)?

  6. Whenever I try to add a birthday to an existing contact it makes the event “Lastname, Firstname’s Birthday.” When I create a new contact and include the birthday, it does “Firstname Lastname’s Birthday”. Both of them are filed as “Last, First.” Is there a way to decide which it uses for creating the birthdays? I prefer First Last’s Birthday. I’m using Outlook 2003

  7. I have imported a client list from an CSV file and excel file into my contacts within Outlook. After custom mapping the fields, birthdays are recorded under each contact but they are not sent to the calender for reminders. Is there a way to automatically upload every birthday from all 655+ contacts without doing each one individually? I have outlook 03 and 07, for the record.
    Thanks

  8. Me too have the same problem. Out of 5 birthdays in a day, only 3 picked by calendar. Do not know why….

  9. DEAR GOD why can’t I stop Outlook from adding these calendar events?!

    Seriously, I do not want this feature. My feelings for it go far beyond hate primarily because while using a Windows Mobile device, EVENTUALLY your birthday reminders will drift, or span multiple days, or both! I see this as a MAJOR screw-up on Microsoft’s part.

  10. I also would like to know how to turn off the automatic appointments. I use the anniversary field to track start dates for hundreds of volunteers and am tired of the tediously individually deleting them, especially when I import lists from others that have dozens of dates.

  11. I have imported a client list from an CSV file and excel file into my contacts within Outlook. After custom mapping the fields, birthdays are recorded under each contact but they are not sent to the calender for reminders. Is there a way to automatically upload every birthday from all 655+ contacts without doing each one individually? I have outlook 03 and 07, for the record.

  12. This “concept” of putting birthdates and anniversaries on my calendar is outrageous. Another example of Microsoft’s attitude of “we know how to manage your life better than you do”.

    I have hundreds of contacts who I download from a data base and their birthdays come with the data. Believe it or not, Microsoft, I really don’t want a reminder for them. They just aren’t that close. I simply want their phone numbers and addresses.

  13. For those of you who ridiculously believe that this is a bug or have such a strong negative reaction to the very idea of being reminded of a contact’s birthday, my response to you is to use a different program.

  14. Hello everyone!
    Seems that I am having the opposite problem.I really want to pass the birthdays that I have on my contacts to the calendar, but outlook is not doing it at all. Does anyone knows if there is a special feature to turn on?
    Regards
    Miguel

  15. @mark
    That is a very unhelpful and frankly ludicrous comment. I use Outlook for work because I have to (I think that’s true of most users of Outlook). I have over 200 contacts, each has a birthday entry. Of course I don’t care when their birthday is and why on earth shouldn’t I be able to remove them easily and not have them appear in the first place? No, it’s not a bug, but it’s very poor design.

  16. I agree, it’s an unnecessary stuff introduced by Microsoft, which don’t even have a Turning Off option. Clearly, they seem to be making rules over how we maintain our personal friends records, more than us. :) Ridiculous.

  17. I have a problem with the birthday dates appearing on the wrong day of the calender. When I go to the contact’s info, everything is correctly in place but it shows on a different date of the calender, e.g. when a person’s birthday is 12th October, it appears on the calender on the 12th October.

  18. If you want to re-create the reminders, go to http://support.microsoft.com/kb/286166

  19. I have several ‘My Calendars’ and I want specific birthdays in specific calendars i.e. children in my children calendar and adults in my adults calendar. I have got the birthdays appearing from the contact details to show in my main personal calendar,but how do I get the information to go to one of my other outlook created calendars please?

  20. You are exploring small but very very important features of Outlook Express mate. Never thought to exploit Outlook Express in such a manner. Thanks to you!

  21. @Adam @Mark I just sorted the calendar “By Category” and search for “Birthday”. Select all and hit delete! (except for “Queen’s Birthday” and “Dinner for X’s Birthday”)

  22. For those who don’t want birthdays displayed, why did you record them in the first place? My problem is the reverse. I want to be remined of family birthdys, but for some unknown reasion Outlook seems to forget them. Then I have to go to each contact in turn to refresh the information. How can I set the program to reliably display birthdays and anniversaries?

  23. you pepole are overlooking thee very simple souliton simply unchecking the box for display birthday calender it a nice feture of outlook and there is no reason knock it outlook is a great program i use it everyday both at home and work and on my windows phone

  24. Hi guys,

    To all those who are struggling to prevent the autocreation of birthday reminders – Outlook doesn’t autocreate them for contacts in a subfolder of your contacts (Outlook 2010 version). Bad news is, then the contacts also don’t sync to my Windows Phone.

    Workarounds are deleting them each time manually searching by “Birthday”.

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