Apr 182009
 

Voting buttons work in all versions of Microsoft Outlook to let you easily collect responses to questions (e.g.,Training sessions,accept response).Outlook must be used to create a message that permits voting. Additionally, a recipient must use Outlook to exercise his/her voting prerogatives. OWA cannot be use in either situation.

Add voting buttons to a message

  • In the message, click Options.

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  • Select the Use voting buttons check box, and then click the voting button names you want to use in the box.

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  • To create your own voting button names, delete the default button names, and then type any text you want. Separate the button names with semicolons.

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  • Under Delivery options, select the Save sent message to check box. To select a folder other than the Sent Items folder, click Browse.

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  • Click Close, and then click Send.

Review tracking results and voting responses

  • Open the original message you are tracking. This message is usually located in the Sent Items folder.
  • Click the Tracking tab.

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Note:- By default, responses that do not contain comments are recorded in the original message, and responses that contain comments are kept in the Inbox. You can have Microsoft Outlook automatically delete the blank responses.

Copy voting results to Excel

  • This feature requires Microsoft Exchange.
  • View the voting responses.
  • Open the original message you are tracking. This message is usually located in the Sent Items folder.
  • Click the Tracking tab.

Note:- By default, responses that do not contain comments are recorded in the original message, and responses that contain comments are kept in the Inbox. You can have Microsoft Outlook automatically delete the blank responses.

Select the responses you want to copy. Do one of the following:

  • All rows – click the first row, hold down SHIFT, and then click the last row.
  • Nonadjacent rows – click the first row, hold down CTRL, and then click additional rows.
  • Copy the responses.
  • Switch to Microsoft Excel.
  • On the Edit menu, click Paste.

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  6 Responses to “How to create voting buttons in Outlook and export responses in to Excel”

  1. When I replied to my own – the tracking went away. How do I get that back so I can see the voted responses?

  2. Great article~!

  3. I used voting buttons to poll a group before a larger one went out. I noticed that some people replied to my email with their choice. I could not edit the tracking page to reflect their replied choice by text (instead of them clicking the button). Any suggestions?

  4. What prevents an addressee viewing the Vote Options? I know Blackberry’s can’t. Auto Preview prevents. A voter stated he “physically” opened the email from his In Box and couldn’t view the Vote Option. I can’t replicate or simulate. Any advice? Thanks!

  5. My observation is that only people working on the same exchange server as the one sending the message can see and use the vote buttons. People outside your organisation will probably not see the buttons at all, even if they are using Outlook.

  6. Thanks … the voting feature is useful indeed. Only limitation is that the recipient should also have Outlook it his end.

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