Nov 182011
 

This tutorial describes how to use the Import and Export Wizard to import text data in Microsoft Outlook, and to export Outlook data to a text file.

Using a text file is helpful when the converters provided with Outlook do not directly match the format of the data that you want to import. Most programs can export and import text files, so you can often use a text file as a common file format to export and import data.

Before you edit your data source, it may be helpful to generate a sample of the fields that are used in Outlook. To do this:

For Microsoft Outlook 2010:

If it is present, remove the current binary mapping file, “Comma Separated Values (Windows).adr,” that is located in the Windows\Application Data folder. After you remove this file, the file is rebuilt.

Right-click the Outlook folder that you want to use, and then click New Folder on the shortcut menu.

Click the File tab, and then select Options.

Select Advanced in the navigation pane (left pane).

In the Export section, click the Export button.

Click Export to a File, and then click Next.

In Create a file of Type, click Comma Separated Values (Windows), and then click Next.

In the Select folder to export from list, click to select the folder that you created in step 2, and then click Next.

In the Save exported file as box, type a name for the file, and then click Browse to select a folder to save the file in.

Click OK to save the exported file, click Next, and then click Finish.

How to Import Text Data

To import data from a text file, follow these steps:

For Outlook 2010:

Click the File tab, and then select Open.

Select Import.

In the Choose an action to perform list, click Import from another program or file, and then click Next.

In the Select file type to import from list, click the file type that matches your data, and then click Next.

In the File To Import box, type the path and the file name of the file that you want to import, or click Browse to locate the file, and then click Next.

In the Select Destination Folder list, click the folder that you want to import to, and then click Next.

Confirm that the destination folder is correct, and then click Finish.

How to Export Text Data

To export text data, follow these steps:

For Outlook 2010:

Click the File tab, and then select Options.

Select Advanced in the navigation pane (left pane).

In the Export section, click the Export button.

In the Choose an action to perform list, click Export to a file, and then click Next.

In the Create a file of type list, click to select a format for the file that you want to export, and then click Next.

In the Select folder to export from list, click the folder that you want to export, and then click Next.

In the Save exported file as box, type the path and file name for the file that you want export, and then click Next.

Confirm the action, and then click Finish.

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